The UK's Leading Visitor Management System
Enterprise-grade visitor management for UK organisations that demand security, compliance, and control.
Ceequel® Visitor Management System (VMS) is a UK-designed, enterprise-class digital visitor management system built to modernise front-of-house operations while strengthening security, health & safety, and regulatory compliance.
From intelligent pre-registration to real-time site visibility and deep integration with access control and fire safety systems, Ceequel® VMS sets the benchmark for visitor management in the UK.
Ceequel® Visitor Management System – Summary for UK Organisations
Ceequel® Visitor Management System is a UK-designed, enterprise-grade platform that brings visitor pre-registration, facial biometric identification, contractor and delivery management, document compliance, site security and emergency attendance information together within one integrated solution. Developed by our own biometric workforce-management experts, it integrates seamlessly with access control and fire safety systems, supports multi-site organisations and provides real-time visibility for security and compliance teams. The result is a faster visitor experience, stronger identity assurance and document control, and greater organisational preparedness for Martyn's Law.
Ceequel® is a UK-designed enterprise Visitor Management System built for security, compliance, single and multi-site organisations.
Trusted by leading organisations worldwide
Everything you need to manage visitors
From touchless sign-in to comprehensive reporting, Ceequel® VMS delivers a complete solution for modern visitor management.
Pre-Booking Portal
Allow visitors to register in advance, answer screening questions, and receive their credentials before arrival.
Facial Recognition Sign-In
Visitors can securely pre-enrol their facial biometric before arriving and use facial recognition to sign in quickly, accurately and securely on site.
Self-Service Kiosk
Intuitive touchscreen interface for seamless visitor check-in with support for multiple visit types and languages.
Custom Badge Printing
Design professional visitor badges with our drag-and-drop editor. Include photos, QR codes, and custom fields.
Contractor Compliance
Collect and manage RAMS, insurance documents, qualifications and expiry dates before contractors arrive on site
Instant Notifications
Real-time alerts keep hosts informed the moment their visitors arrive.
Advanced Reporting
Gain insights with comprehensive reports on visitor patterns, compliance, and peak hours. Export in multiple formats.
Basic Employee Time & Attendance
A simple and effective way to support contract compliance for salaried employees. Ceequel® provides a clear record of when employees clocked in and out, together with the total hours worked.
Why Ceequel® is the Best
Visitor Management System
in
the UK.
Ceequel® VMS is purpose-built for UK operational, legal, and compliance requirements — not adapted from overseas SaaS products.
Built for UK Compliance
- Supports UK Health & Safety and duty of care obligations
- GDPR-conscious data capture and retention controls
- Full audit trails for visitors, contractors, and deliveries
- Accurate roll-call data through integrated fire register
Enterprise-Level Control
- Multi-site and multi-location support
- Centralised configuration with local site autonomy
- On premise or hosted deployment options
- Role-based permissions and security
Fully Integrated Ecosystem
- Native integration with Ceequel® Access Control
- Ceequel® Licence Plate Recognition (LPR) for vehicle-aware sites
- Live evacuation roll-call via Ceequel® Fire Register
Deliver a professional, modern on-site experience
Visitors sign in using a guided touchscreen interface that is clear, intuitive, and secure.
On-site features include:
- Digital sign-in and sign-out
- Employee Time and Attendance
- Health & safety declarations
- Policy acknowledgements
- Induction and safety videos
- Automatic visitor badge printing
- Fire Register rollcall
Paper logbooks are eliminated, improving security and auditability.
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Complete control from one powerful dashboard
The Ceequel® admin portal puts you in command of every aspect of visitor management—from scheduling to compliance reporting.
- Intuitive calendar view for appointment management
- Comprehensive visitor database with search
- Customisable security questions and screening
- Multi-location support for enterprise deployments
Intelligent Visitor Pre Registration
Reduce reception congestion, strengthen identity assurance and improve security preparedness before visitors arrive.
Ceequel® VMS allows hosts to invite visitors to pre-register before their visit. Visitors can provide their details, review site information, acknowledge policies and, where required, securely enrol their facial biometric using a mobile phone or computer.
Ceequel® facial recognition has been developed entirely by our own team of biometric workforce-management experts, drawing on our extensive industry knowledge and proven experience in facial biometric technology. It enables authorised visitors to be accurately identified and signed in within seconds, creating a faster, more secure and fully auditable visitor experience.
Pre-registration capabilities include:
- Branded visitor invitations
- Optional facial biometric enrolment
- Site instructions and arrival guidance
- Digital policy acknowledgements
- Safety and security information
- Contractor RAMS collection and approval
- Meeting room and parking allocation
- Multiple hosts per visit or event
By improving identity assurance and maintaining accurate records of who is expected, who has arrived and who remains on site, Ceequel® VMS can form an important part of an organisation’s wider preparedness for Martyn's Law.
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Configurable Visitor Journeys
No two organisations — or visitors — are the same. Ceequel® VMS supports fully configurable visitor journeys aligned to risk, purpose, and role.
Visitor types include:
- Visitors and guests
- Contractors and temporary workers
- Deliveries and couriers
- Interviews and candidates
- VIPs and executives
- Meetings and corporate events
Each journey controls:
- Data capture
- Inductions and safety content
- Compliance confirmations
- Access permissions
- Notifications and escalation rules
Manage Contractors and Their Essential Documentation
Ceequel® VMS incorporates comprehensive contractor management, helping organisations ensure that contractors meet their compliance requirements before arriving on site.
Critical documentation can be collected and recorded against the contractor company, including:
- Risk Assessments and Method Statements (RAMS)
- Public Liability Insurance
- Professional Indemnity Insurance
- Qualifications and accreditations
- Site-specific compliance documents
- Induction and policy acknowledgements
Expiry dates can be monitored, providing advance visibility when insurance, qualifications or other essential documents need to be renewed. This enables organisations to identify missing or expired documentation before a contractor is permitted to work on site.
Contractor compliance information, pre-registration, site induction and attendance records are brought together within one auditable system—helping protect employees, visitors, contractors and the organisation itself.
Instant Host Notifications & Delivery Management
Remove delays and disruption at reception.
- Hosts are notified immediately when visitors arrive
- Multiple hosts can be alerted simultaneously
- Delivery arrivals follow a dedicated workflow
- Reception retains full visibility without constant interruptions
This improves response times and professionalism across front-of-house operations.
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Hardware Agnostic Visitor Management
Deploy Ceequel® VMS on hardware that suits your environment.
- iPad
- Android tablets
- Windows touchscreen PCs
No proprietary hardware lock in. Lower costs. Faster deployment.
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Visitor Management Software
What does a Visitor Management System do?
A Visitor Management System records who is due on site, who is on site, why they are there, and when they arrived and what time they left. It replaces paper visitor books and provides real-time visibility, audit trails, and compliance support.
What is the best Visitor Management System in the UK?
The best Visitor Management System in the UK is one that supports health & safety compliance, contractor management, real-time site visibility, and integration with access control. Ceequel® Visitor Management System is designed in the UK specifically for these requirements and is used by organisations that need enterprise-grade control rather than consumer-level SaaS tools.
Is Ceequel® a UK Visitor Management System?
Yes. Ceequel® Visitor Management System is designed and developed in the UK and supports UK operational, regulatory, and data protection requirements, including on-premise deployment where required. Ceequel® is also a fully integrated software suite comprised of; Time and Attendance, HR Pro, E-Manager, Employee Self Service, Shop Floor Data Capture and Access Control.
Does Ceequel® Visitor Management System support contractor management?
Yes. Ceequel® Visitor Management System manages contractors separately from visitors, supporting RAMS collection, inductions, compliance confirmations, and controlled access.
Can Ceequel® Visitor Management System integrate with access control?
Yes. Ceequel® Visitor Management System integrates natively with access control, licence plate recognition, and fire safety systems as part of the Ceequel® suite
Can Ceequel® Visitor Management System be deployed on-premise?
Yes. Ceequel® Visitor Management System supports on-premise and hosted deployments to meet UK security and governance requirements.
Does Ceequel® VMS manage contractor compliance documentation?
Yes. Ceequel® VMS can record and manage essential contractor documentation, including RAMS, Public Liability Insurance, Professional Indemnity Insurance, qualifications and accreditations. Document expiry dates can also be monitored to help organisations identify missing or expired information.
Can visitors pre-register using facial recognition?
Yes. Visitors can be invited to pre-register before arrival and, where required, securely enrol their facial biometric using a mobile phone or computer. When they arrive, Ceequel® facial recognition provides a fast, accurate and auditable method of confirming their identity and registering them on site.
Who developed Ceequel® facial recognition?
Ceequel® facial recognition was developed by our own team of biometric workforce-management experts. It draws on our extensive industry knowledge and proven experience in biometric technology, giving organisations a visitor management platform built by the same specialists responsible for the underlying identification technology.
Can Ceequel® VMS support preparations for Martyn’s Law?
Yes. Ceequel® VMS can support an organisation’s wider Martyn's Law preparedness by strengthening visitor identity assurance, maintaining accurate attendance records, managing contractor compliance and integrating with Ceequel® Access Control and the Ceequel® Interactive Fire Register. The system supports an organisation’s compliance arrangements; responsibility for meeting the legal duty remains with the responsible organisation.